We are seeking a knowledgeable and seasoned Payroll Officer to join an exclusive and refined hospitality portfolio in Franschhoek.
The Payroll Officer plays a crucial role in supporting the Human Resources and Finance departments by coordinating, administrating and maintaining all aspects of payroll management. The ideal candidate will also be working closely with the Head of Departments to ensure that the time and attendance records of all employees are continuously updated.
Key Responsibilities:
- Load, terminate and transfer staff members on Payroll and the PRP system and complete fingerprint registration.
- Ensure all LCSA employees clocked in correctly and that incorrect clocking’s are fixed.
- Explain first month payment, payslip, overtime & termination pay to new staff.
- Share employee benefit information and ensure that beneficiary forms are completed for third parties and portals are updated
- Ensure all managers authorise hours worked and leave transactions by the stipulated deadline
- Sending Sage pay registers to respective managers for approval
- Salary review reports submitted to finance for review and approval and submit bank file to the Financial Manager for bank payment release.
- Ensure all new staff and payslips are loaded on ESS and run scheduler
- Perform month-end payments to terminated employees and compile UI-19`s and salary schedules
- Ensure all EMP201’s are reconciled monthly, and ready to be uploaded
- Reconcile all 3rd party transactions
- Submit UIF file within monthly deadline (Finance Calendar)
- Prepare and submit medical reconciliation, month-end reports and GL (General Ledger) file to Finance
- Ensure all requirements are met for Tax Mid-year & Year End (EMP501 Recon) and that IRP5’ are released to ESS
- Perform Annual Leave Recons monthly to ensure alignment with PRP system
- Flag absenteeism trends or sick leave abuse with respective managers
- Process and submit all IOD claims on the COID system
- Maintain strong working relationships with, and have open and transparent communication between all members of the team
- Answer & respond, in a timely manner, to any payroll queries or leave queries from management or employees
- Support the CEO and Finance Manager with any queries relating to payroll department
- Compile and distribute the monthly birthday list
- Implement Payroll procedures to ensure effective and efficient payroll controls
- Assistance with HR duties as and when required
Experience and Skill:
- 3 – 5 years payroll experience
- Human Resources experience will be advantageous
- Advanced MS Office knowledge
- Advanced payroll system knowledge (Sage 300)
- High attention to detail
- Ability to run and manage the payroll function single-handedly
Inherent Requirements:
- Matric Certificate
- Relevant Payroll or Human Resources qualification
- Financial qualification will be advantageous
- Good communication and interpersonal skills
- Preference will be given to candidates from Franschhoek and neighbouring areas
Remuneration Details
Competitive Salary with Benefits (Add-on approach)
Start Date
Priority Position
Consideration
Candidates, who are already residing in the Winelands region will have preference. We can only consider South African Citizens or applicants who hold a valid South African Permanent Residence! No Work Permit applications will be accepted! Applicants, who live in other provinces of South Africa still need to attend personal interviews and if requested to do any cook-offs, will do so completely at their own expense. We handle high volumes of applications daily and will only be able to reply, via e-mail, to candidates who have met our clients’ requirements.
Due to the high volume of CV’s received, only shortlisted candidates will be contacted.
All applications submitted must contain:
- Updated CV with contactable references
- Tertiary Educational documents
- Written Reference Letters
- A recent presentable profile photo’s
- Chefs: 6-8 Food profile photos produced by yourself or in conjunction with the team
How to apply
Email us at info@pmrecruitment.co.za
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