Join one of South Africa’s most iconic luxury estates—where world-class wine, hospitality, cuisine, and unforgettable experiences come together. We are seeking an exceptional Payroll Administrator to join their team.

About the Role

To manage the end-to-end payroll function across all our client’s divisions ensuring accurate, timely, and compliant payroll processing in line with company policies, labour legislation, and statutory regulations. The Payroll Administrator ensures the accuracy, confidentiality, and integrity of all employee compensation data and plays a key role in maintaining compliance with SARS, UIF, and other statutory bodies. This role supports the Financial Accountant by ensuring all payroll information is reconciled and ready for financial reporting.     

Core Responsibilities

Payroll Processing: 

• Prepare and process monthly payroll for all permanent, temporary, and seasonal staff.                                                                                                                       
• Verify hours worked, overtime, tips, commissions, and allowances from time and attendance systems.                                                          
• Capture new hires, terminations, promotions, and salary adjustments accurately.                                                                                                                 
• Validate all input data before payroll runs and investigate discrepancies.
• Process payroll journals for approval and posting to the general ledger
• Ensure all employee payments are released on time after appropriate approvals.      

Compliance & Statutory Submissions:

• Prepare and submit monthly EMP201 declarations and payments (PAYE, UIF, SDL).                                                                                                             
• Compile and reconcile EMP501 submissions bi-annually.
• Administer employee deductions (medical aid, pension, garnishees, staff loans, etc.).         
• Reconcile payroll control accounts with the Financial Accountant monthly.                                                                                                                  
• Maintain compliance with BCEA, SARS, COIDA, UIF, and related labour legislation.                                                                                                    
• Ensure all payroll changes are supported by approved documentation.

Data Integrity & Reporting:

• Maintain and update employee records in the payroll system (e.g Sage VIP or similar).                                                                                                                    
• Reconcile payroll reports with general ledger postings and ensure accuracy.                                                                                                                                 
• Generate payroll summary reports, costing by department/division, and variance analyses.                                                                                          
• Prepare monthly leave liability and bonus accrual schedules.     
• Support management reporting with headcount, labour cost, and trend data.  

Employee & HR Liaison:

• Collaborate with HR on onboarding, terminations, leave management, and benefits administration.                                                  
• Respond to employee payroll queries promptly and confidentially.
• Provide payroll verification data for loan, or HR requests.                 
• Support HR with monthly manpower, overtime, and cost analyses.
• Coordinate with department managers to ensure accurate payroll inputs.

Internal Controls & Audit:

• Maintain segregation of duties between HR input, payroll processing, and payment release.                                                                       
• Ensure strict compliance with our Client’s Delegation of Authority (DOA) and internal control framework.                                                                           
• File and archive payroll records in a secure, organized manner for audit readiness.                                                                                              
• Prepare audit schedules and respond to auditor queries.                 
• Identify process inefficiencies and recommend improvements or automation opportunities. 

Key Deliverables / KPI’s:

• 100% accurate payroll processed and paid by agreed deadlines.
• Zero statutory penalties or late submissions.                                               
• Payroll control accounts reconciled and signed off monthly.         
• Employee queries resolved within agreed turnaround time.           
• Zero audit findings relating to payroll.                                                
• Compliance with DOA, policies, and confidentiality requirements.                                              

Qualification, Knowledge, Experience

• Relevant Tertiary Education preferred
• Minimum of 3 years’ experience in a similar role.
• Advanced knowledge and experience in Sage VIP or similar, Payroll.
• Previous experience in employee benefits (medical aid, pension).
• Computer literate (advanced MS Excel).
• Thorough understanding of the payroll process and associated legislation.
• Methodical and accurate work practice essential.
• Working knowledge of Time and Attendance systems.
• Strong organizational skills.
• High attention to detail and degree of accuracy.

Personal Attributes

• Polished, confident, and professional.
• Creative yet structured, with exceptional attention to detail.
• Calm under pressure and adaptable in a dynamic environment.
• Passionate about fine wine, luxury hospitality, and elevated brand storytelling.

Start Date

Priority Position

Consideration

Candidates, who are already residing in the Cape Winelands will have preference. We can only consider South African Citizens or applicants who hold a valid South African Permanent Residence! No Work Permit applications will be accepted! Applicants, who live in other provinces of South Africa still need to attend personal interviews and if requested to do any cook-offs, will do so completely at their own expense. We handle high volumes of applications daily and will only be able to reply, via e-mail, to candidates who have met our clients’ requirements.

Due to the high volume of CV’s received, only shortlisted candidates will be contacted.

All applications submitted must contain:

• Updated CV with contactable references
• Tertiary Educational documents
• Written Reference Letters
• A recent presentable profile photo’s
• Chefs: 6-8 Food profile photos produced by yourself or in conjunction with the team

How to apply

Email us at info@pmrecruitment.co.za

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