Overview
Our esteemed client, a distinguished establishment nestled in the heart of the Stellenbosch Winelands, has garnered acclaim for its exceptional unparalleled experiences.
We are seeking a dynamic and experienced Events Coordinator to join their team. As the Events Coordinator, you will assist the Manager in putting on a range of events and assists during the whole process from the planning stage, right through to the actual day itself and the post-event requirements. The role is mostly admin driven, but requires hands-on assistance if the event requires. The Events coordinator will report directly to the Events Manager.
We are looking for an individual with a good understanding of event budgets; Administrative and IT skills; and who is self-motivated and enthusiastic.
Position Requirements
- Events Management / Hospitality Qualification
- A minimum of 3-5 years’ experience
- Be able to work under pressure
- Must have good organisation and communication skills
- Must have previous experience with stock control and staff management and supplier liaison
- Own Transport and driver’s license essential
- Able to work flexible hours
- Applicants must reside in the Winelands area
Key Responsibilities
- Assist manager with daily site inspections and enquiries
- Liaise with clients to find out their exact event requirements
- Creating event proposals which fit client requirements and presenting proposals by deadline
- Gathering all event information from the client
- Provide clients & potential clients with the necessary documentation to secure a event- quotations, pro-forma invoice, tax invoice to Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
- Obtain quotations from suppliers and contractors
- Maintaining a working relationship with vendors
- Assist the Events manager on the day of the event to ensure event runs smoothly
- Generate event sheets according to the event specifications
- Keep track and follow up on client payments
Skills Requirements
- Organizational skills and attention to detail
- Communication and interpersonal skills
- Negotiation skills when looking for the best price from, suppliers and contractors
- Time-management skills and the ability to work under pressure to ensure the efficient running of an event
Terms of Employment
- Normal office hours (08:00-17:00) in the lead up to an event
- Evenings and weekends on the event days
- Overtime will be required for set-up and breakdown purposes
Remuneration
- Competitive Salary on offer
Start Date
Priority Position
Consideration
Candidates, who are already residing in The Winelands Region will have preference. We can only consider South African Citizens or applicants who hold a valid South African Permanent Residence! No Work Permit applications will be accepted! Applicants, who live in other provinces of South Africa still need to attend personal interviews and if requested to do any cook-offs, will do so completely at their own expense. We handle high volumes of applications daily and will only be able to reply, via e-mail, to candidates who have met our clients’ requirements.
Only applicants already residing in South Africa, with the required experience will be contacted.
All applications submitted must contain:
- Updated CV with contactable references
- Tertiary Educational documents
- Written Reference Letters
- A recent presentable profile photo’s
- Chefs: 6-8 Food profile photos produced by yourself or in conjunction with the team
How to apply
Email us at info@pmrecruitment.co.za
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